LEVEL II EXECUTIVE ASSISTANT

Coast Mountain School District

LEVEL II EXECUTIVE ASSISTANT

Coast Mountains School District 82 is seeking an experienced, progressive and team-oriented
individual to assume the position of Level II Executive Assistant with the District Administration
Office.

Coast Mountains School District spans the traditional territories of three Aboriginal Nations
located in northwest of British Columbia: the Gitksan, the Haisla and the Tsimshian. The school
district encompasses a large geographic area that includes diverse communities in the Hazeltons,
Kitimat, Kitwanga, Stewart and Terrace and the surrounding rural areas. The school district serves
a student population of approximately 4,000 students in nineteen schools, including two alternate
schools and a trades training/distance learning centre. With over 800 employees, the operating
budget is approximately $52 million. For further information, visit the school district’s website at
www.cmsd.bc.ca.

Reporting to the Secretary Treasurer, the successful applicant will work in a team environment
under the leadership of the Level I Executive Assistant to provide confidential/administrative
services for the District Leadership Team. The incumbent will carry out non-routine, varied and
complex duties that are expected to be performed accurately, on time and completed with limited
direction, using established policies and administrative procedures. This position will appeal to
an experienced individual interested in a detail oriented and changing environment.
Responsibilities may include:
▪ assisting with internal/external inquiries
▪ composing routine/non-routine correspondence without direction
▪ preparing reports and interactive presentations for the District Leadership Team
▪ providing direct support to the Level I Executive Assistant and District Leadership Team
▪ arranging and attending related meetings (note taking, minutes, etc.)
▪ arranging travel, accommodation and registration for attendance at meetings and
conferences for the District Leadership Team
▪ scheduling, organizing, preparing for events, conferences, meetings and workshops
▪ working collaboratively with the Level I Executive Assistant, the District Education Team and
School Administration in all related matters
▪ performing overall office administrative tasks and duties as assigned

The successful applicant will possess excellent verbal/written communication and technical skills,
flexibility, initiative, sound judgment and tact. A high degree of administrative/clerical skills and
the utmost of confidentiality are essential, in addition to:
▪ Grade 12 graduation, supplemented by an Administrative Assistant/Business Administration
Training Program at a recognized institution or equivalent experience
▪ five years or more of recent and relevant Executive Assistant experience
▪ computer proficiency in a Windows environment using Microsoft Office software and
interactive technologies
▪ the highest level of attention to detail and confidentiality
▪ proven ability to plan, follow-up and follow through
▪ demonstrated initiative and the ability to work under pressure in a wide variety of
assignments with minimum supervision
▪ flexibility, innovation and the ability to work independently and as a member of a team
▪ excellent interpersonal skills and demonstrated ability working in a team environment

The application deadline is 4:00 p.m. Friday, January 19, 2018. Duties to commence as soon as possible
or at a mutually agreeable time.

This full-time regular position is excluded from union membership. The school district offers a competitive
compensation package commensurate with qualifications.

Interested applicants should submit a detailed resume, references, a record of education and/or training
and other support material to the attention of:
Cameron MacKay – Level II Executive Assistant Competition
Coast Mountains Board of Education School District 82
3211 Kenney Street, Terrace, B.C. V8G 3E9
Email: hr@cmsd.bc.ca / Fax: 1-888-330-3467
For further information regarding the Level II Executive Assistant position, please contact Alanna
Cameron, Secretary Treasurer at (250) 638-4434.

Only short-listed candidates will be contacted. The successful applicant will be subject to the terms of the
Criminal Records Review Act.

Thank you for your interest in Coast Mountain School District 82, an equal opportunity employer

To apply for this job email your details to hr@cmsd.bc.ca