Associate Director

Terrace and District Community Service Society

TDCSS fosters an environment of continuous learning and a work culture of professional development. All employees of TDCSS are expected to participate in ongoing professional growth and development activities.

The Associate Director is responsible to ensure organizational effectiveness by providing leadership for the programs financial and operations functions. Working with the leadership team, the position also contributes to the development and implementation of organizational strategies, policies and practices.

The Associate Director is responsible for managing the day-to-day operations of their program areas in such a manner as to ensure that the organization achieves its strategic objectives through the quality and efficiency of the operations of the programs assigned to the Associate Director.

The Associate Director will meet their responsibilities through the processes of: Program Management, Program Development, Contract Management, Financial Management, Project Management, and Quality Assurance.

Job Responsibilities:

Program Management

• The Associate Director is responsible to ensure organizational effectiveness by providing leadership for the organizations financial and operations functions. Working with the leadership team, the position also contributes to the development and implementation of organizational strategies, policies and practices.
• The Associate Director oversees the day-to-day operation of the program by ensuring that the necessary facilities and resources are in place, program guidelines and policies are adhered to, and program standards and licensing requirements are met.
• The Associate Director directs management activities, Departmental initiatives, and is instrumental in transforming administrative activities from processes to strategically focused business lines that support the Department’s mission.
• Administrative operations include: program planning and evaluation, procurement, contracts management, budget formulation and execution, human capital, strategic human resources management, space and logistics, travel and risk management.
• The Associate Director will complete all other duties as required.
Program/Organizational Development
• The Associate Director works within the leadership team to set the organization’s strategic goals. They then translate these into specific operational objectives, some of which come under the Associate Director’s accountability envelope for development and implementation.
Contract Management
• The Associate Director will fully understand the contracts which set out program deliverables and funding associated with the Associate Director’s areas of responsibility.
• The Associate Director will participate in program contract development and management activities, and enforce organizational principles of integrity and compliance.
Financial Management
• The Associate Director will review the organization’s budget for compliance with contract and legal requirements.
• The Associate Director will analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget.
• The Associate Director will identify variances between actual and budgeted financial results at the end of each reporting period and be prepared and able to extrapolate on the reasons for variances, and how they are being managed.
• The Associate Director will suggest spending improvements that increase fiscal responsibility and reduce financial expenditures.
Project Management
• The Associate Director will work on special projects as required.
• The Associate Director will lead the planning and implementation of projects using a project management framework.

Quality Assurance

• The Associate Director must make sure that all activities within their area of responsibility are monitored, and key performance indicators reported on a regular basis so they can be sure that the objectives will be achieved. If the indications are that things are not going well, they must intervene and decide on actions that will bring everything back on track.
• The Associate Director will ensure the Health and safety of the workforce.

Application of the Collective Agreement
• The Associate Director will ensure all program processes and employee engagement activities are compliant with the collective agreement.
Professional Development
• The Associate Director will keep current with the trends and developments within the Associate Director’s program areas and general management practices.
• The Associate Director will enhance their skills and abilities through continued professional development.

Please click the link for further details pertaining to Associate Director Job Responsibilities

Hours 40 hrs. FULL-TIME

Shifts DAYS, EVENINGS and WEEKENDS
Must be willing to work a flexible schedule

QUALIFICATIONS

Education
Required:
 Degree in a related human/social service field

Experience

Required:
 One (1) recent related experience
Or an equivalent combination of education, training and experience

Preferred:

 Preference will be given to suitable candidates who have three (3) recent related experience

Qualities
Required:
 Proven problem-solving ability
 Ability to liaise with outside agencies
 Self-motivated
 Ability to follow strategic directions as set out by the Director of HR and Operations and/or the Executive Director
 Time management and organizational skills

Preferred:
 Experience working with the Ministry of Children and Family Development

Others Required:

 Demonstrated competency in written & verbal communication
 Valid Class 5 driver’s license
 Vehicle with business insurance and the ability to provide transportation to people in the back seat
 Proficiency in computer use
 Project Management experience

An equivalent of education and/or experience will be considered for this job. Full Job Descriptions are available upon request from the TDCSS HR Department.

Pay and benefits will be in accordance with TDCSS.

This position is a non-union excluded management position.

TDCSS is an equal opportunity employer. All qualified applicants are encouraged to apply, however only successful applicants will be contacted.

This position is gender inclusive.

Please apply for each posting that you are interested separately, even if you have previously applied with TDCSS.

All applications must be submitted to: hiring@tdcss.ca

Date Posted: May 30, 2018 Closing Date: When filled

To apply for this job email your details to hiring@tdcss.ca